You are invited to attend the Annual Parish Meeting followed by the Annual Parish Council Meeting on Wednesday 13th May 2026 to commence at 7.00pm in Stretton Sugwas Village Hall
Annual Parish Meeting Agenda
Chairman to welcome those present.
1, Apologies
2. Approval of minutes from 14 th May 2025
3. Chairman’s Annual Report.
4. Open discussion on Parish Matters.
You are invited to take part
Signed: Serena Crump
Chairman Bishopstone Group Parish Council
Annual Parish Council Meeting Agenda
1.To Elect a Chair of the Council and Chairman to sign a Declaration of
Acceptance Office.
2. Resignation of Cllr R Morgan.
3. To Elect Vice Chairman of the Council.
4. To Elect Responsible Finance Officer.
5. To Receive Apologies for Absence.
6.To Receive Disclosable Pecuniary, Non- Disclosable, Pecuniary and Non-Pecuniary
interests plus written requests for dispensation.
6.1. All Councillors to declared new or changed interests to their original register.
7. Election of Council Representatives
7.1 Footpath Officers
7.2 Planning Officers
8. Ward Councillor’s Report
8.1 Open Session – Chris Parnell -Smith – C1098 Bridge Sollars – Madely Speed limit.
8.2 Close Open session
9. To Approve Minutes of Meeting held on Wednesday 11 th March 2026
10. Finance Matters:
10.1 To consider and approve the outstanding invoices for April 26 – schedule of
payments circulated.
10.2 To Approve the Annual Governance Statement for 2025-2026
10.3 To Approve the Annual Accounts for 2025-2026
10.4 To approve the Certificate of Exemption 2025-2026
10.5 To elect Internal Audit for 2026-2027
10.6 Agree donation to Internal Auditor
10.7 To display Public Rights and Accountability notice
10.8 VAT reimbursement
10.9 Discuss further location of personal email address
11. To review Official documents and adopt for 2026-2027 Financial Risk
Assessment/Safe Guarding Statement/Complaints; Code of Conduct and Data
Protection Policy;
Standing Orders 25 and Financial Regulations 25
11.1 To consider renewal of Parish Council Insurance Policy 2026-2027
12. Lengthsman/Highways/Footpaths
12.1 Confirm Lengthsman purchase order received
12.2 PRoW Grants – Purchase Orders received.
12.2.1 PRoW application submitted and approved – Bishopstone BN8
12.2.2 Consider application for Marl’s Lane Blocked bridleway
12.3 Drainage Grant applications
12.3.1 Application: Clee House Byford ;C1097 Kenchester triangle;U73025
Kenchester
12.4 Further discuss Litter pick around the parishes.
13. Brief update on ‘Making space for Nature in our Parish’
14. Planning – App No: 260901 – The Steppes Bishopstone.
15. Items for discussion at next agenda (no discussion)
16. Next Parish Council Meeting Wednesday 9 th July 2026 in the Meeting Room.
Signed: Lesley Hay
Bishopstone and Group Parish Clerk