Councillors are duly summoned to attend the Annual Parish Council Meeting on Wednesday 14th May 2025 following the Annual Parish Meeting – starting at 7.00p.m.
AGENDA
1.To Elect a Chair of the Council and Chairman to sign a Declaration of Acceptance Office.
2. Possible co-option of Parish Councillor to fill various vacancies.
3. To Elect Vice Chairman of the Council.
4. To Elect Responsible Finance Officer.
5. To Receive Apologies for Absence.
6.To Receive Disclosable Pecuniary, Non- Disclosable, Pecuniary and Non-Pecuniary interests plus written requests for dispensation.
6.1. All Councillors to declared new or changed interests to their original register.
7. Election of Council Representatives
7.1 Footpath Officers
7.2 Planning Officers
8. Ward Councillor’s Report
8.2 Open Session – 8.3 Close Open session
9. To Approve Minutes of Meeting held on Tuesday 12th March 2025
10. Finance Matters:
10.1 To consider and approve the outstanding invoices for April 25 – schedule of payments circulated.
10.2 To Approve the Annual Governance Statement for 2024-2025
10.3 To Approve the Annual Accounts for 2024-2025
10.4 To approve the Certificate of Exemption 2024-2025
10.5 To elect Internal Audit for 2025-2026.
10.6 Agree donation to Internal Auditor.
11. To review Official documents and adopt for 2025-2026 Financial Risk Assessment/Safe Guarding Statement/Complaints; Code of Conduct and Data Protection Policy.
To review and adopt revised Standing Orders 25 and Financial Regulations 25 (circulated)
11.1To consider renewal of Parish Council Insurance Policy 2025-2026 (if available)
11.2 To confirm D C Gardening Contract 2025-2026 and receipt of Insurance Policy.
11.3 To agree and sign the Public Realm Services contract with Balfour Beatty Living Places (BBLP/ Herefordshire Council to an end in 2026.
11.4 Lengthsman Annual Maintenance Contract
12. Lengthsman/Highways/Footpaths
12.1 Combination gate
12.2 To confirm reimbursement of outstanding drainage invoice(s).
13. Brief update on ‘Making space for Nature in our Parish’
14. Planning – none to date
15. Items for discussion at next agenda (no discussion)
16. Next Parish Council Meeting Wednesday 9th July 2025 in the Meeting Room.
Signed: Lesley Hay, Bishopstone and Group Parish Clerk
Date: May 2025